Convention FAQ

The following section of frequently asked questions addresses general convention information.

Where can I find information regarding the convention?

Please visit our convention webpage for information on registration, travel and hotel reservations.

Do I have to be a member to attend the convention?

No. You do not have to be a member to attend the convention; however, we hope you decide that membership is valuable to you. The School-Based Health Alliance is the national voice for school-based health care (SBHC) and the home of SBHC professionals and advocates. Members pay considerably less to attend the convention than non-members. Please visit our membership webpage for information.

My organization has a membership. Do I qualify to register for the convention at the member rate?

Organizational members designate three individuals to receive access to their benefits. Those three individuals are entitled to receive the member rate for registration.

How do I register for the convention?

Online registration is available March 1 – June 11. After this date, registration will only be available onsite and will incur a $25 late fee. Please visit our registration webpage for rates. Substantial discounts are available for registering early! The early bird registration deadline is Friday, May 9. After that date rates will increase.

Can I register onsite?

Yes, registrations after June 11th will be accepted onsite. Complete a paper form and bring to the onsite registration desk. An additional fee of $25 will be assessed for all onsite registrations.

Do you accept purchase orders?

Yes. A copy of the purchase order and registration form must be submitted together via fax at (202) 638-5879 or email

Do you have a one day rate?

No, we do not have a one day rate. Please visit our registration webpage for rates.

Do you have a group discount?

Yes. Register five to nine people for a five percent discount off the general registration rate and register ten or more people for a ten percent discount off of the general registration rate. Group discount registrations are accepted by mail or fax only. All registrations must be paid for at the same time.

Are there any discounted registrations available?

Yes, for select groups. Undergraduate and graduate students, high school students (Youth Program Only), and presenters.

I am presenting at the convention, do I still have to register?

Yes, all individuals planning to present or attend the convention must register. Workshop and lead poster presenters receive a special registration rate of $500.00 ($550 after May 9).

I am presenting a workshop, but one or more of our workshop presenters have changed. Can I make a change in presenters?

Prior to April 15th, we will include the new presenter information in our program and continuing education applications. We will need a CV and disclosure form from all new presenters, as well as which workshop objectives they will address. After April 15th, we will accept a change, however, we can only include the original presenters in our program and continuing education applications. Please contact us at for all items related to a change in presenters.

What is your cancellation policy?

Registration cancellation must be in writing (via mail, email, or fax) and must be postmarked by June 1, 2018. A $60 processing fee will be incurred. No refunds will be issued after June 1, 2018, except in case of medical illness, death, and family emergencies. Emergency cancellations must be approved by convention director.

Can someone take my place if I need to cancel registration?

Yes, alternate attendees will be accepted in lieu of a canceled registrant. Request must be made in writing (via mail, email, or fax).

What does the registration fee cover?

The registration fee covers attendance to general session workshops on Monday and Tuesday, two plenaries, and opening reception.

Not included: pre-convention workshops, site visit, continuing education fees, membership dues, and guest food tickets.

What meals are covered with a full convention registration?

Meal events on Monday and Tuesday include breakfast, lunch during plenaries, and the opening reception.

What is a guest food ticket?

You may purchase guest food tickets for family members or friends for meal events. The cost is $125 for adults and $75 for children ages 4-17.

Can my partner, child, or family member accompany me at convention?

Your family members or friends do not need to pay the registration fee if they are only planning to attend a single general session workshop to see/hear you present. Friends and family who are planning to attend other session workshops are required to register.

I already registered, can I add optional items (pre-convention workshops, site visit, continuing education fees, membership dues, guest food tickets)?

Yes, but you cannot add optional items online. Your requests must be made via mail, email, or fax. To register, complete the registration form selecting only the optional item(s) that you wish to purchase. Continuing education fees and membership dues can be purchased onsite.

Where can I find hotel reservation information?

The deadline for hotel reservations is Friday, May 25, 2018, unless the room block is sold out.  The School-Based Health Alliance does not guarantee room availability. You can make hotel reservations by calling the toll free number (877-303-0104) or by visiting

Does the hotel offer shuttle service to and from airport?

No. However, convention attendees can use Go Green Airport Shuttle. The shuttle operates from 4:49 am to 11:00 pm 7 days a week with service every half hour. It’s just $10.00 one-way! Reserve your shuttle now as seating is limited.  Affordable private sedan service is also offered during checkout.

Do I have to select workshops ahead of time?

No. Attendees are able to attend any workshop and can change workshop sessions onsite.

Where can I find information on the convention program?

The convention preliminary program is available online. Additionally, the final convention program will be available online and in our app beginning in June. The mobile app will serve as our most up-to-date onsite program.

Will you provide hard copies of speaker handouts?

No. However, presentations and handouts will be available on our website for downloading.

How many hours of continuing education credits will be offered?

The School-Based Health Alliance is applying to provide continuing education credits for Psychology, Counseling, Pediatric Nurse Practitioners, Social Work, Marriage/Family Therapy, and Drug/Alcohol. Attendees have the opportunity to earn approximately 20 hours of CEUs.

When and where is the annual convention next year?

The 2019 National School-Based Health Care Convention will be held in the Washington, DC area June 23-26 at the Crystal Gateway Marriott in Arlington, VA.

When will the call for abstracts open for the 2019 convention?

The call for abstracts will open in late September.