2019 Convention Call for Abstracts

Addressing Adverse Childhood Experiences: How SBHCs Can Turn Trauma Around

Call for Abstracts for 2019 Convention is closed

Deadline: Tuesday, November 6, 2018

The Call for Abstracts for the 2019 National School-Based Health Care Convention is now closed. The 2019 convention will be held June 23-26, at the Crystal Gateway Marriott in Arlington, VA. The theme for the meeting is “Giving All Young People a Clean Bill of Health.” Use the button below to access the abstract submission module or continue reading for more information.

All applications must adhere to the guidelines outlined below. Incomplete applications will not be considered. A separate application must be completed for each submission. Notification of applicants’ status will be made in January 2019.

Submit an Abstract!

Please note that you will need to log in to our website to access this page. 

Click here to download instructions on how to create a user account and click here to download a PDF with instructions on how to submit an abstract.

If you experience any technical difficulties while submitting your abstract, please call Deirdre Taylor at (202) 638-5872 ext. 204 or send her an email.

Category Information

The School-Based Health Alliance seeks subject matter expertise in 10 categories: Primary Care Clinical Skills, Mental Health Clinical Skills, Accountability/Quality Improvement, Population Health and Educational Outcomes, Business/Systems, Oral Health, Systematically Targeted Groups, Advocacy and Policy, Everyone Has a Role, and Youth Training Program.

Read More about Category Descriptions

Category 1. Primary Care Clinical Skills

Abstracts in this category will explore the use of evidence-based, culturally competent primary care clinical practices, including through telehealth services, to address key health concerns among children and adolescents. Abstracts must include tangible clinical skill building techniques.

Category 2. Mental Health Clinical Skills

Abstracts in this category will explore the use of evidence-based, culturally competent mental health clinical practices for students and/or staff. Abstracts must include tangible clinical skill building techniques, including through the use of telehealth. We encourage abstracts that focus on mental health well-being and addressing mental health issues.

Category 3. Accountability/Quality Improvement

Abstracts in this category will explore innovations in documenting, reporting, and using performance measurement data to improve quality of care. We also encourage abstracts describing new research and evaluation study designs and outcomes for individuals, organizations, or systems– especially those that link outcomes to education success or telehealth in schools.

Category 4. Population Health and Educational Outcomes

Abstracts in this category explore efforts to improve population-level (or school-wide) health and education outcomes. We encourage abstracts that address school-wide policies, screenings/surveillance, chronic absenteeism, and prevention programs. We also encourage abstracts that focus on youth development strategies.

Category 5. Business/Systems

Abstracts in this category will explore elements of successful business operations and systems collaboration. We encourage abstracts that address innovative finance models; sustainability strategies especially related to smaller systems and rural SBHC providers, including telehealth services; and payer partnerships that maximize utilization, productivity, reimbursement, and return on investment.

Category 6. Oral Health

Abstracts in this category will explore how schools, communities, and SBHC providers are working together to address the unmet oral health needs of students and their families. We encourage abstracts that highlight successful strategies in school oral health education, prevention and treatment, policy and finance, data collection and use, marketing and advocacy, parent and student engagement, outcome measures, care coordination and integration between school and community, and oral telehealth services delivered in schools.

Category 7. Systematically Targeted Groups

Abstracts in this category will explore successful approaches and programs designed to reduce health disparities and/or the institutional factors that contribute to health disparities. Abstracts may address the unique experiences of groups such as youth in the child welfare or juvenile justice systems, families with precarious legal status, English language learners, pregnant and parenting students, youth experiencing homelessness, children of color, children with disabilities and/or children who identify as TLGBQIA.

Category 8. Advocacy and Policy

Abstracts in this category will explore how public policies and collective action at local, state, and federal levels are sustaining and growing school-based health care models. We especially encourage abstracts featuring campaigns that engage young people and their families as equitable partners in advocacy and policy processes.

Category 9. Everyone Has a Role

Abstracts in this category will explore how we all work together in our individual roles towards students’ health—bus drivers, school principals, teachers, health providers, front desk staff. We encourage abstracts that address essential skills such as de-escalating, motivational interviewing, staff self-care; and strategic communication.

Category 10. Youth Training Program (for youth participants only)

Abstracts in this category will explore strategies for youth development and leadership in health campaigns, program planning, outreach and promotion, policy and advocacy, and peer-led education and support groups.


Presentation Format

The 2019 convention will offer five presentation formats: Pre-conference Workshops, Single Workshop, Double Workshop, Panel Session, and Poster Session.

Read More about Presentation Format

Pre-conference workshop
Time Frame: 180 minutes
Maximum number of presenters: three, plus one moderator*

Workshop (Single)
Time Frame: 75 minutes
Maximum number of presenters: two, no moderator*

Workshop (Double)
Time Frame: 150 minutes
Maximum number of presenters: three, plus one moderator*

Panel Session
Time Frame: 75 minutes
Maximum number of presenters: three, plus one moderator*

Poster Session
Time Frame: 120 minutes
One author is required to be present during general poster session.

*Moderator may be an additional person responsible for assisting the presenters, facilitating Q&A, and keeping session on time.

Competitive Selection Process

Workshop proposals and poster abstracts will be reviewed for content, measurable objectives, and presenters’ credentials. Submission of an abstract does not guarantee participation in the convention program. The abstract review committee reserves the right to assign accepted abstracts to categories other than the one originally applied for.

Read More about Selection Process

The peer review process will provide a technical and programmatic evaluation of all abstracts by a panel of professionals who are considered topic-area experts. The applications will be read and scored using the following criteria:

Presentation Tile ( 5 points maximum)

  • Clearly reflects the content of the presentation
  • Catches attention

Presentation Description (25 points maximum)

  • Meets word limit, includes correct spelling and grammar, and is clearly and concisely written.
  • Addresses priority topic within category and is a best practice/technique.
  • Appeals to wide audience.
  • Replicable to the field.

Presentation Summary (15 points maximum)

  • Meets word limit, includes correct spelling and grammar, and is clearly and consisely written.
  • Describes the presentation.
  • Demonstrates interactive components of workshop
  • Ready for publication in preliminary program and on mobile app

Clear, Measureable, and Obtainable Behavior Objectives (20 points maximum)

Content Outline (20 points maximum)

  • Detailed content written in paragraph format
  • Content supports the objective

Presenters’ Credentials, Expertise, and Experience (15 points maximum)

Bonus Points (7 points maximum)

  • Alliance Member – Organizational (5 points) Individual (3 points)
  • Interactive Presentation (2 points) – Workshop implements a variety of learning strategies in addition to traditional lecture discussion, e.g. learning games, live demonstration and practice of new skills and techniques, small group exercises, role plays, discussions, case scenarios, action planning, and sharing small group findings with larger group.

All applicants must submit:

  • A CV for each presenter
  • A completed disclosure form for each presenter